A Teleconference Computer Software Web Tips Guide
A Teleconference Call With Many Participants
By Rainbow Spear
Organizing a teleconference call is a great way to have a meeting
for people who are spread out in various locations, creating somewhat
of a "virtual meeting," which allows people to communicate
and interact even when they are not in the same building.
These types of virtual meetings that are held by means of teleconferencing
can be especially useful for companies that have offices in many
cities, or even countries, but that need to have their people
gather to communicate and confer with each other.
Drawbacks Of A Conference Call
While these audio teleconferencing sessions can be extremely
valuable and can save a lot of time and money by eliminating a
great deal of travel, there can be some drawbacks to running a
conference call.
One of the biggest problems is noise, as everyone needs to hear
exactly what is being said on the call. When people speak during
the teleconference call, all of the background noise in their
environment is easily picked up by the phone, which everyone else
can hear as well.
Random Voices Talking At Once
Due to this factor, a teleconference session that involves hundreds
of people can very quickly turn into a collection of random noises
that makes it difficult for any good communication to happen.
This background noise can be very distracting and it can make
the call almost useless and defeat the purpose of having the teleconference.
But, all is not lost. In this circumstance, it is best to use
teleconferencing services that allow the organizers of the call
to have control to mute the participants. The benefit of this
is that all of the background noise from the dozens or hundreds
of people calling in will disappear. The drawback is that those
who are muted will not be able to speak to add information to
the discussion, nor will they be able to ask questions if needed.
New Technologies To Help With Teleconferencing Services
However, there are some new technologies that the teleconferencing
services have started to introduce to help with this issue. The
most common solution is to have everyone who will need to speak
during the teleconference to call in with a unique pin number
that will separate them from the bulk of the callers.
In this way, those who are organizing the call and speaking can
do so, while everyone who just needs to listen and absorb the
information can be in on the call without worrying about adding
background noise.
Mute Own Line
Also, most of the teleconferencing services allow all callers
to press a certain key on their phone to mute their own line.
Unfortunately, not everyone uses this feature correctly so there
still can be a lot of distractions from background noises. This
can be frustrating for everyone, especially when the organizers
want as many callers as possible to participate in the conference
call and ask questions of the presenters.
Some of the teleconferencing services have come up with a review
of their options and offered good solutions to this very issue.
One such solution is special programming that allows a caller
to press a key on their phone to electronically raise their hand
as a request to speak.
When the moderator of a teleconference meeting uses this type
of system and is logged onto the website during the call, they
can see these requests and can then allow the person to ask a
question or add their input.
About the Author:
Rainbow Spear has written a number of articles on Teleconference, Bluetooth, Computers and
Software including
Video Teleconferencing,
Conference Call,
Bluetooth Wireless Headsets,
Computer Troubleshooting,
Boot Sector Virus Removal,
Identity Theft Statistics,
Zone Alarm Download,
Internet Banking.
Keep a lookout for more of his articles on this website.
Give Me Just The Teleconference Facts.....
What happens if another phone call comes in to my office during
the teleconference?
Well, if you have just a single line the
incoming phone call will receive a busy signal. If you use a multi-line
phone system the phone will continue to ring until it is either
picked up or the caller hangs up. You can always hit mute on your
telephone and quickly pick up the call.
Most people arrange for someone else to
answer the phone if they are going to be in a meeting. This is
the polite way of handling incoming phone calls. If it is an absolute
emergency that you take the call you should politely excuse yourself
and make the call quick.
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