Incoming Mail Server Computer Software Web Tips Guide
Incoming Mail Server To Manage Your Email
By Joan Kickosawa
Your incoming mail server may not take up much thought as you
hit the Send/Receive button on your program to send emails, but
you need to know what type of server you are using for the incoming
emails and what the advantages are over another type of server.
Luckily for you there are two prevalent mail servers that are
most often used. They have many similarities but are used differently
and for different reasons. Both have their advantages and both
have disadvantages.
Plain Old Post Office Version 3 Server
POP3 mail server stands for Plain Old Post office version 3 mail
server. Yes, that is really what it stands for. This type of Internet
mail server allows users to go onto the Internet and access their
mail via the web.
The upside is that you can check your email from anywhere and
you are the only one using that particular mailbox. You do not
have to worry about other people using the same mailbox.
Internet Message Access Protocol
If a POP3 mail server is not exactly what you want because you
have a large network to connect and need an exchange mail server
that can do the job, then you will want to go with a squirrel
service such as IMAP. IMAP stands for Internet Message Access
Protocol.
With IMAP the messages are left on the server which gives you
a quicker download and response time. But problems can arise when
users go over their budgeted storage space and need to get into
the server to delete messages from the outgoing and incoming mail
server.
The POP3 mail server is going to take a little bit longer than
the IMAP because the messages are waiting to be downloaded. In
IMAP, also referred to as Squirrel Mail if the server is configured
correctly, the messages are stored and waiting to be accessed.
IMAP may have problems with security because many clients are
sharing one mailbox, whereas the POP3 accounts will have their
own mailbox that can be accessed from any terminal by logging
onto the system.
POP3 Is Now More Common
You are far more likely to run into the POP3 as an incoming mail
server because of its ease of use and the fact that the messages
are not stored in one location. This gives the user more flexibility
in where he or she reads and sends their emails. IMAP is still
in use but is becoming swiftly outdated as more people want to
be able to receive and send emails quickly without having to deal
with a server issue.
When setting up your internet mail client you will need to be
aware of which type of server your provider uses.
About the Author:
Joan Kickosawa has written a number of articles on computers,
online shopping and online software including Email
Servers, POP3
Server, Microsoft
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Services, Wireless
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Cordless Phone.
Did You Know This?
How do I set up my Microsoft Outlook?
In order to setup Microsoft Outlook,
you need to know what type of servers are being used on
your network. If you are a home user, your ISP
(Internet Service Provider) can give you this information.
If you are in a business or campus network, the IT
(Information Technology) department can provide you
with the correct information.
Required information will include: type and address for both
incoming and outgoing mail servers, your user name, and your password.
The last two are critical in that they securely identify you to
the server, allowing only you to get your mail. Once the information
is in hand, Microsoft Outlook will walk you through the setup
process, prompting you to fill in the blanks.
What is an outgoing email server?
An outgoing email server
is responsible for delivering your message to
the appropriate location. SMTP (Simple Mail
Transfer Protocol) is the standard for transmitting
messages across the Internet. Where as, the incoming
email server has to worry about who you are, and where
to keep your messages, the outgoing email server has but
one job: delivery.
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